JOB TITLE: Office Manager

SALARY & BENEFITS:

$20–$26/hour, depending on experience. After meeting eligibility requirements, full-time employees may be eligible to enroll in the company’s health coverage plan, accrue paid leave, and participate in a 401(k) retirement plan.

SCHEDULE:
Full-Time, 35–40 hours/week
Monday – Saturday, 8:30 AM – 4:30 PM
Reports to: Executive Director

MISSION:
“You could build a house with what people throw away!”
The organization’s mission is to divert usable building materials from the waste stream and redistribute them at low cost to the community.

ORGANIZATIONAL OVERVIEW:
We operate a 45,000-square-foot warehouse full of new and used building materials available to the public. Located in Southeast Baltimore near Highlandtown, we are the nation’s first successful, self-sustaining non-profit building materials reuse center, founded in 1984. We are an equal opportunity employer and encourage all qualified candidates to apply.

POSITION SUMMARY:
We are seeking a detail-oriented, experienced Office Manager to join our leadership team. Ideal candidates will have a Bachelor’s or Associate degree—or equivalent work experience—with the ability to lift up to 50 lbs and work in an indoor/outdoor warehouse environment.

REQUIRED SKILLS & QUALIFICATIONS:

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  Strong written and verbal communication

  
  


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  Proven administrative and time management skills

  
  


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  Ability to work independently and manage multiple responsibilities

  
  


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  Proficiency in standard computer applications and office systems

  
  


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  Attention to detail and accuracy

  
  


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  Bookkeeping or finance experience is a plus

  
  

KEY RESPONSIBILITIES:

Administrative Management

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  Open and close facility; serve as key holder

  
  


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  Oversee cash handling and retail client service procedures

  
  


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  Manage office, warehouse, and marketing supply inventories

  
  


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  Handle insurance (business and health), vendor relationships, and reporting (monthly, quarterly, annual)

  
  


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  Maintain filing systems, including archiving

  
  


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  Oversee technology and systems: desktops, phones, software, POS, and time/attendance tracking

  
  

Financial Management

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  Manage accounts payable, sales receipts, and bank deposits

  
  


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  Troubleshoot and maintain merchant systems (POS, credit card terminals, transaction errors)

  
  


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  Oversee annual registrations and filings (taxes, audits, DOT, City regulations)

  
  


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  Provide light support for marketing/social media platforms (Shopify, Canva, Constant Contact, Instagram)

  
  

Human Resources

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  Support leadership in hiring, training, coaching, and termination procedures

  
  


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  Maintain and update employee handbook and policies

  
  


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  Administer employee benefits

  
  


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  Track time, attendance, and staff scheduling

  
  

Facility Management

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  Coordinate facility contracts and repair services (cleaning, waste disposal, equipment)

  
  


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  Maintain service and maintenance schedules for facility and equipment